Handicap International is an independent and impartial international
Humanitarian organisation and currently we are looking for an
Administrative Finances Assistant.
Kenya Jobs: Administrative Finances Assistant
Responsible to: - Administration Coordinator
Location: Dadaab ( Non family duty station)
Closing date: 18th August 2011
THE ORGANIZATION
Handicap International is an independent and impartial international
Humanitarian organisation working in situations of poverty and
exclusion, conflict and disaster. Working alongside persons with
disabilities and other vulnerable groups, our action and testimony are
focused on responding to their essential needs, improving their
living conditions and promoting respect for their dignity and their fundamental rights.
JOB CONTEXT
All camps exist since 1992, put in place to respond to the onset of the
civil war in Somalia. They are planned to host 80.000 persons and are
by exceeding its capacities. Mid of July statistics of UNHCR cite the
staggering number of 380.000 refugees. In phe last 6 months, 80.000 new
arrivals were received in the camps. Only the last two months saw
60.000 persons arriving feeling the drought and civil war, settling
where they would find a place to put up their make shift shelters.
The rehabilitation project in Dadaab aims to provide and secure
tangible and measurable improvement of independency in activities of
daily living and quality of life of refugees living with physical
impairment or disability.
THE POSITION
Under the line management of the Administration Coordinator, the
Administrative Finances Assistant is in charge of implementing and
following up all finances, accountancy and Human Resources procedures
in the field. He/she will work in very close relationships with the
Nairobi coordination team.
According to the position, the Administrative Finances Assistant must
keep all the data confidential, and share it only with the accurate
persons. Should the employee not comply with these rules, he will be
charged for serious professional misconduct.
GLOBAL OBJECTIVE OF THE POSITION
Based in Dadaab, the Administrative Finances Assistant will depend
hierarchically on Administration Coordinator, and has strong functional
links with the head of mission in Dadaab.He/she will ensure all the
administrative, Finances and Human Resources tasks, according to the
standard HI principles. He/she will be in charge of managing one
Cashier.
RESPONSIBILITIES
Specific objectives:
- Cash & Cash Flow Management
- Bills Management and allocation
- Human Resources Management
- Treasury
TASKS DESCRIPTION
1. Treasury Management
- Check cash everyday Friday with the cashier
- Inform the Administration Coordinator if some expenditure is ineligible or suspicious
- Prepare the salary payment for the staff field affected in site location, in accordance with the HR officer .
- Prepare the weekly Cash Request with the Project Officer and the Base Logistician.
- Send weekly cash request to Nairobi for validation
2. Bank Management
- Make cash withdrawals from the bank
3. Bill Management
- Check all bills:
- Eligibility
- Purchase process
- Translation?
- Approval signature
- Prepare vouchers (stick invoices on the voucher, fill the designation, fill the donor’s part and the allocation code…)
4. HR Management
- Ensure the link between Nairobi office and site location for the signature of all HR documents
- Be part of the recruitment process if needed (in-site)
- Do induction briefing for all new members.
- Ensure staff follow up on site
5. Bill Management
- Prepare vouchers (stick invoices on the voucher, fill the designation, GAP code…)
6. Cash For Work in site location
- Ensure the preparation or the Cash for Work payment (incentive workers) with the cashier
7. General requirements
- Act as a team player
- Report any incident to the line management
- Accomplish any other task which may be required by the line management
REQUIRED PROFILE
Education
- Bachelor of Business Administration or Bachelor of Commerce
Experience
- Previous experience as administrative assistant or cashier
- NGO experience an asset
Skills
- Fluent English
- Fluent in Swahili/somali
- Good practice of excel and word
Personal qualities
- High attention to details
- Thorough
- Conscientious
- Reliable
- Ability to work within a team
- Ability to work under short deadlines
- Adaptable and flexible
If you feel you are the right candidate for this position, kindly send
your application along with an up-to-date CV indicating your salary
history and 3 referees with their current contacts by email to :-
recruit01@handicap-international.or.ke . The email subject line should
be marked: “Application
for Administrative Finances Assistant position”
Only short listed candidates with the above qualifications and skills will be contacted.
Any kind of lobbying on behalf of applicants or canvassing will lead to immediate disqualification.
IMPORTANT NOTICE
It has come to our attention that there are some fraudulent
advertisements circulating on behalf of HANDICAP INTERNATIONAL. Be
fully aware that HANDICAP INTERNATIONAL DOES NOT
request for any fees from applicants during the application and/or
induction process. Any occurrence of this kind is to be reported
without delay to hrmanager@handicapinternational.or.ke for further
action.
Handicap International is an Equal Opportunity Employer - Females and Persons with
Disabilities are encouraged to apply
