CIRAD is recruiting for the position of Administrative Assistant to be based at its headquarters in Nairobi, Kenya reporting directly to the Director - CIRAD.
Kenya Jobs: Administrative Assistant
Duties and responsibilities:
- Administering and overseeing the RD office requirements related to travel, finance, procurement (supplies), operations, office filing and archiving, servicing of office equipments and vehicle
- Follow-up of project activities –notably for information & communication on the Cirad-Afora website.
- Assisting in planning, organizing, coordinating of internal and external meetings
- Receiving, screening correspondences, business communications, attaching background information
- Assisting CIRAD staff in settling in Nairobi and visitors in their mission in Kenya and East Africa (accommodation, banking and other requirements).
- Updating of the CIRAD Regional Director’s diary and missions
- Updating Cirad missions and partnerships database in the region
- Organize and arrange staff travels, pick ups from and to airports, tickets, and hotel bookings.
- Receiving phone calls, in French as well as in English, and reporting to CIRAD Regional Director
- Preparing monthly accountings of the Regional
- Direction and budget follow up
Minimum qualification and experience required for this position
- A Bachelors degree in Business Administration or in a related field
- At least two (2) years of experience in a similar position, preferably in an international organization, NGO, research or academic environment with multicultural dimension;
- Good judgment, ability to take initiative and work under minimal supervision;
- Proficiency in Ms-office applications (Word & Excel)
- Maturity, be well organized, and reliable, have initiative and the ability to work with people of different nationalities and disciplines, as well as under pressure; and
- Knowledge of French is a prerequisite.
- Kenyan citizenship.
ICRAF/CIRAD is an equal opportunity employer offering a competitive salary and benefits package, and a collegial working environment.
The contract is for an initial period of two (2) years with potential for extension subject to performance and availability of resources.
Applicants are invited to send a cover letter illustrating their suitability for the above position against the listed qualifications, competencies, skills together with a detailed curriculum vitae, including names and addresses of three referees.
Applications should indicate “Application for a Administrative Assistant-CIRAD ” on their application letters OR email submissions.
All correspondence should be addressed to the
Human Resources Unit,
World Agroforestry Centre (ICRAF),
P.O. Box 30677, Nairobi, Kenya
OR via email: icrafhru@cgiar.org.
Applications will be considered until 14th August 2011.
Only short listed applicants will be contacted.
We invite you to learn more about CIRAD by accessing our web site:
http://afrique-orientale-australe.cirad.fr/
