Pamoja Capital is a leading independent corporate finance advisory firm with offices in Johannesburg and Nairobi. The firm seeks to recruit an Office Administrator Cum Personal Assistant.
Kenya Jobs: Office Administrator Cum Personal Assistant
Pamoja Capital is a leading independent corporate finance advisory firm with offices in Johannesburg and Nairobi. Established in 2006, Pamoja Capital has offices in Johannesburg and Nairobi and aims to become the corporate finance advisory firm of choice in the markets in which it operate. The Administrator will be involved in the coordination and implementation of office procedures and frequently have responsibility for specific projects as assigned by the Managing director. S/he will also manage the day to day running of the business; s/he will be responsible for procurement, event management, diary management as well as organizing for travel for the Managing Director.
Key tasks:
1. Office management
- Sorting and distributing incoming post and organizing and sending outgoing post
- Maintaining a database of paperwork, documents and computer-based information
- Monitor office operations
- Maintaining an enjoyable and clean working environment
2. Event Management and Diary Management
- Booking rooms and conference facilities for Managing director or as assigned.
- Liaising with colleagues and external contacts to book travel and accommodation
- Organizing both internal and external events as directed by the Director.
- Schedule appointments and meetings for the Managing Director
3. Procurement
- Liaising with staff in other departments and with external contacts on office supplies.
- Ordering and maintaining stationery and equipment supplies
- Drafting Service Level Agreements for all suppliers dealing with the company.
- Track office supply inventory and initiate the approval of supply orders
- Manage office equipment and maintain an office asset register
4. Budget preparation and Reporting
- Managing and maintaining office budgets
- Attending meetings, taking minutes and keeping notes
- Preparing reports, presentations, memorandums, proposals and correspondence
Qualifications
- Potential candidates should hold a Bachelor’s degree in Business Management/Commerce and related field from a recognized institution.
- Must possess excellent organizational, grammar and very good oral and written communication skills.
- Must be detail oriented and able to work with a high degree of accuracy
- Should be able to work and compile data and reports
- Be able to make capable and effective decisions
- Be able to prioritize, and manage tasks
- Be pleasant, professional and proficient
How to apply:
Send your application including a cover letter indicating your desire to work with Pamoja Capital; a detailed CV highlighting relevant experience, details of current and expected salary, a daytime phone contact, email address, and the names of three professional referees by close of business Wednesday, 3rd August 2011 to: pamojacapital@gmail.com
